XventX

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How to use what is in XventX today. This page grows with every new feature.

What XventX is

XventX is the Eventure event platform for small and medium meetings: registration, branded event pages and emails, phone check in, and attendance reports. Each organization using XventX keeps its own logo, colors and sender name, so client events carry the client's brand.

Right now XventX is in setup. The working screens are sign in, the system check, the door check in test and test nametags. Event building and registration are next.

Signing in

XventX has no passwords. To sign in:

  1. Open Sign in, type your email and press Email me a sign in link.
  2. Open the email titled "Your XventX sign in link" and press Sign in to XventX.
  3. On the page that opens, press Sign in to XventX once more. That second click keeps email security scanners from using up your link.

A link works once and expires after 15 minutes. If it has expired, just request a new one. You stay signed in on that device for 30 days, or until you press Sign out.

Roles: Owners can do everything and add people. Organizers run events. Staff help with events. Check in volunteers only scan guests at the door.

If you do not get the email, check spam, and make sure you typed the address your owner set up for you. For privacy, the page shows the same message whether or not an email has access.

Door check in

The Check in page runs on a phone at the door. It saves the guest list on the phone, so it keeps working when the venue Wi Fi drops.

  1. Open the check in link for the event while you have signal, and sign in if asked.
  2. Wait until the page says Works offline. From then on it opens even with no signal.
  3. Press Start scanning and point the camera at a badge or ticket QR code.
  4. Green means welcome in. Amber means they already checked in (it shows the time). Red means the code is not on this event's list. The whole screen flashes the same color and a tone plays: a rising chime for welcome, a low buzz for a problem.
  5. No badge? Type part of the name or company in the search box and press Check in.

The top of the page shows Online or Offline and how many check ins are waiting to send. They send by themselves when the signal comes back, or press Sync now. Check ins are never lost when a phone goes offline, and sending the same one twice never counts a guest twice.

Tip: on iPhone, tap Share then Add to Home Screen; on Android, tap the menu then Add to Home screen. The check in page then opens like an app. If the camera will not start, allow camera access for this site in the phone settings. iPhones and iPads do not let websites vibrate, so watch the screen color. If there is no tone, turn the volume up, and use the Sound on or off link under the scan button.

Check in test (setup)

  1. On your computer, open the check in test kit and press Open test event.
  2. Scan the large code with your phone camera to open check in on the phone. Sign in on the phone if asked.
  3. Wait for Works offline, then scan two or three guests from the computer screen.
  4. Turn on airplane mode. Close the page, open it again from your history or home screen, and scan three more guests.
  5. Scan one guest twice to see the amber "already checked in" message.
  6. Turn airplane mode off. The waiting count drops to zero within about 20 seconds, or press Sync now.
  7. Press Clear test check ins in the test kit to run it again.

The test guests are made up. The test event is marked as practice and stays out of reports.

Nametags

XventX prints nametags for Avery 5392 insert sheets (also sold as 5384, 5393 and 74459): 4 by 3 inch badges, 6 per letter size sheet. Each badge shows the event name, first name large, last name, company, job title and the guest's check in QR code. Long names shrink to fit, and accented names print correctly.

  1. Press Download nametags. The button shows "Making PDF..." and then where the file went.
  2. Open the PDF and print. In the print window choose Actual size or Scale 100%. "Fit to page" shrinks everything and the badges will not line up.
  3. Load the badge sheets the way your printer expects (most laser printers: printed side up in the manual feed tray).
  4. Tear along the perforations and scan one or two printed badges at the door to confirm the codes read.

New printer or new box of stock? Press Download alignment test, print it on plain paper, and hold it against a badge sheet up to a light. The six boxes should match the perforations, and the box at the top should measure exactly 1 inch wide. If everything is shifted the same way, the printer needs its margins adjusted.

System check

Sign in, open System check and press Run system check. The button shows "Checking..." while it works, then lists each item with one of three labels:

  • Ready: connected and working.
  • Not yet: this account or key has not been added. The line says where to add it.
  • Problem: something is added but not working. Send Claude a screenshot.

What each line covers:

  • Database: XventX can reach its Postgres database.
  • Data tables: the tables for organizations, events and attendees exist, and Eventure is set up as organization 1.
  • Stripe secret key and Stripe publishable key: the payment test keys are in place. A live key shows as a problem on purpose, because we only use test keys during setup.
  • Email sending key: the Resend key that sends event emails is in place.

The check never changes anything and never shows a key or password.

Stripe test charge

On System check, press Run $1.00 test charge. The button shows "Charging test card..." and then either a green success message with a payment ID, or a red message saying what went wrong.

To see it in Stripe:

  1. Click Open in Stripe under the result, or open the Stripe dashboard yourself.
  2. Make sure the Sandbox banner is showing at the top.
  3. Go to Transactions. The charge shows as $1.00, Succeeded, "XventX Phase 0 test charge".

This only runs with a Stripe test key. If a live key is ever added, the button refuses to charge. Each press makes one more test payment, which costs nothing.

Email test

On System check, type an email address in the box and press Send test email. The button shows "Sending..." and then a green Sent message or a red message saying what went wrong.

What to check:

  1. Send one to a Gmail address and one to an Outlook or Microsoft 365 address.
  2. Look in the main inbox first. In Gmail, note whether it lands in Primary, Promotions or Updates.
  3. If it is not in the inbox within a couple of minutes, look in spam or junk and tell Claude where it landed.

Emails come from Eventure Enterprises at events@send.eventureenterprises.com. To protect the sending reputation, test emails are limited to 15 a day.